Your institution already has a repository full of research. Now Collate can watch it for you.

Collate's new DSpace integration lets you connect directly to any DSpace 7+ institutional repository and automatically pull newly deposited items into your newsletter queue. If your institution runs DSpace your newsletter can stay current with your repository without anyone having to manually check for new deposits.

Setting it up is straightforward. In your admin panel, head to the Sources section and open the DSpace tab. Paste the public URL of your DSpace instance, and Collate will auto-discover the API endpoint (even when the API lives on a separate subdomain, which is common). From there, you can browse the repository's community and collection hierarchy, drill into the scope that matters to your newsletter, and optionally apply a filter to narrow things down by subject, author, department, or other metadata facets.

The filter system deserves a mention. DSpace repositories often contain thousands of items across many disciplines, and most newsletters only care about a slice of that. Collate pulls in all available filter categories from the repository, including both discovery facets and browse indices, and presents them as simple dropdown menus. Choose a filter value and you will see a preview of recent matching items before committing. This lets you verify that you are targeting the right subset of the repository before adding it as a source.

Once configured, the source runs on the same automated schedule as your other discovery sources. New items matching your scope and filters are picked up, enriched with metadata and imagery, and placed into your queue for the next issue. You can also trigger a manual check at any time from the DSpace panel to pull in items on demand.

For research units, departments, and institutes that deposit regularly into an institutional repository, this closes a real gap. Instead of duplicating effort between the repository and the newsletter, the repository becomes the single point of deposit and Collate handles the downstream communication. Find the DSpace integration under Sources in your admin panel.

Collate's ISSN feature lets you add any journal by its ISSN (International Standard Serial Number) and automatically monitor it for new publications.

Once added, Collate queries both Crossref and OpenAlex on a daily schedule, picking up articles as they are registered — often well before the formal issue is assembled.

This is particularly useful for journals and scholarly societies that want to engage their audiences between regular issue release cycles. Rather than waiting for the next print or digital issue to land, a journal can use Collate to push new articles to subscribers as soon as they are indexed.

Setting it up takes about thirty seconds. In your newsletter admin panel, navigate to the ISSN panel under Sources. Enter the journal's ISSN in the standard XXXX-XXXX format and click Add Journal. Collate will attempt to resolve the journal title automatically via Crossref and OpenAlex. If the title resolves, you will see a green health indicator; if not, double-check the ISSN. You can add as many journals as you need, and each one is checked independently during the daily metadata bot run.

For journals looking to extend their reach, this creates a lightweight distribution channel that complements your existing publication workflow — no additional editorial effort required, just a steady stream of your newest work delivered directly to the audiences who care about it.

Sometimes you come across a paper, a preprint, or a report that you want to share with your audience right away — but writing it up takes time you do not have.

That is exactly the problem Magic Link is designed to solve.

Magic Link is a one-field shortcut for adding content to your newsletter queue. Paste any URL into the field — a DOI, a PubMed link, an arXiv preprint, or even a general web page — and Collate takes care of the rest. Behind the scenes, it resolves the identifier, pulls metadata, and then generates a reader-friendly headline, a plain-language summary, and a properly formatted citation, all calibrated to your newsletter's configured audience and language. If any of your registered ORCID authors appear on the paper, the system automatically tags them as contributors. It even attempts to pull a featured image from the article's landing page.

The whole process runs in the background. Once it finishes, you get an email letting you know your content is ready for review. The item lands at the top of your queue with a "processing" badge that clears once everything is populated. From there, you can edit the headline, tweak the summary, swap the image, or just leave it as-is.

Magic Link is the default mode in the Add Content panel of your admin dashboard — you will see it as soon as you open the panel, with a tab to switch to Add Manually if you prefer to compose from scratch. There are no additional settings to enable; if you can see the Add Content panel, Magic Link is ready to use.

It handles edge cases gracefully, too. If a URL has already been added to your newsletter, it will let you know rather than creating a duplicate. If content extraction fails for any reason — a paywalled page, an unsupported format — it sends you a notification with the option to add the content manually instead. Nothing is lost.

For newsletters that track research output through ORCID profiles, Magic Link is a useful complement to the automated discovery pipeline. It lets you queue up works that fall outside the usual discovery window, or highlight a piece that you spotted before the metadata bot did. For newsletters focused on general content, it is a fast way to turn a bookmarked link into a polished queue item without leaving the admin panel.